The Victorian Institute of Sport (VIS) was set up to assist the development of Victoria’s best athletes. It was established in 1990 by the State Government as a private trustee company, with its Board of Directors appointed by the Victorian Minister for Sport.
The VIS is located at Lakeside Stadium, Albert Park. The VIS headquarters completed a renovation in February 2023, providing a brand new workspace for athletes and staff. It is a non-residential institute, which utilises Melbourne’s outstanding sporting facilities, to allow high performance athletes to live and train in Melbourne, the sporting capital of Australia.
The VIS operates in partnership with National Sporting Organisations and State Sporting Associations to deliver high performance daily training environments (DTEs) for sports and athletes in support of the National High Performance Sport Strategy outcomes. Our facility and staff help prepare and support future and current Olympic, Paralympic, Commonwealth Games and World Champion athletes.
Employee Benefits:
The Victorian Institute of Sport (VIS) provides a supportive work environment for you to be your best whilst supporting Victoria's best athletes. In addition, all employees have access to:
2xu gear to proudly represent the VIS brand
Friday Staff Sport - to get that competitive energy out and socialise with all staff
Heavily subsidised access to St Ali barista coffee and Albert Park parking
Professional development opportunities
Newly renovated office with ergonomic sit/stand desks and plenty of natural light & open windows
Free access to gym, boxing classes and pool/recovery facilities
Job Description
About the role:
The Athletics Program Coordinator is responsible for the effective administration and operational coordination of the VIS Athletics Program. Working closely with the Australian Athletics State Performance Advisor (SPA), the role supports the delivery of program objectives, including oversight of the operational budget and logistical planning.
A key focus of the position is maintaining clear and consistent communication with Victorian Representative Stream athletes, ensuring they are well-supported within the high-performance environment. This role requires strong organisational skills, attention to detail, and a commitment to supporting athlete development within a collaborative and fast-paced setting.
Responsibilities include but not limited to:
Support the State Performance Advisor (SPA) in fostering a high-performance culture aligned with Athletics Australia’s strategic outcomes.
Act as the primary liaison for Lakeside Stadium track access, ensuring smooth coordination between VIS and venue management.
Provide comprehensive administrative support to the VIS Athletics Performance Program, including assistance with budget development, monitoring, and reporting.
Manage onboarding processes for athletes and coaches, and contribute to the implementation of the program’s annual operational plan.
Coordinate athlete funding allocations and oversee the procurement of equipment and resources.
Organise and manage logistics for training camps and competitions, including travel, accommodation, medical support, and service team coordination.
Facilitate and document Interdisciplinary Team meetings, ensuring effective collaboration across the VIS Performance Team.
Maintain accurate athlete profiles and performance notes using the Athlete Management System.
Provide ongoing administrative and program support to the SPA, including communication of key updates related to athlete performance, competition results, injury and illness reports, and program developments.
Desired Skills and Experience
Required Qualification and Experience
Current Victorian Working with Children Check
Valid driver’s licence
Successful completion and currency of Sport Integrity Australia (SIA) Level 1 and Level 2 accreditation
Completion of SIA’s Keep Sport Honest anti-match fixing education modules
In good standing with Athletics Australia, its Member Association, and relevant program partners
Strong interpersonal and communication skills, with the ability to build effective relationships across a diverse range of stakeholders
Demonstrated high-level organisational and planning skills, ideally within a coaching or athlete-focused environment
Proven ability to support, guide, and monitor athlete performance in a high-performance setting
Capacity to remain composed and effective under pressure, managing competing priorities and challenges professionally
Sound understanding of athlete development pathways and current best practices in talent identification and progression
Strong knowledge of the demands and expectations placed on athletes and coaches within high-performance sport, both domestically and internationally
Desirable Qualifications and Experience
Strong administration and financial management capabilities
Experience working within an integrated high performance athletics system involving multiple service providers
Demonstrated ability to make informed decisions, manage conflict, and communicate effectively under pressure
Experience coordinating or administering a high performance service team
Applications close Sunday 31st August 2025.
The VIS is committed to ensuring a safe and inclusive space for all, celebrating our differences where everyone is valued, included and supported. We welcome applications from people of all backgrounds, cultures, genders, identities, ages, and abilities including those who identify as Aboriginal and Torres Strait Islander and people with a disability. We are dedicated to ensuring equitable opportunities for all, including making reasonable adjustments in recruitment and workplace processes to ensure everyone can perform at their best.
